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Sending Forms
before the Priority Date
Wait List
Multi-Family
Groups at Family Retreats
Additional Important
Information
Scholarship Fund
Registering for Camp
Arcadia is an easy process. Simply complete the reservation form (available
on the downloads page),
include your deposit, and mail or fax it back to the office. Please,
include information for only one family per mailing address. Depending
on which retreat you want to attend, there may be many
others wishing to register. Generally, the weeks with the greatest
demand for space are the family weeks, especially those in July and
early August, and the 9-11th Grade Teen Retreat. We strongly recommend that
if you wish to register for Family Weeks or the 9-11th Grade Teen
Retreat,
then you should mail or fax your completed registration form and deposit
to Camp postmarked on or before the priority date of January 11, 2010.
Mail that is
postmarked anytime on or before January 11 will receive priority
status in the registration process. These registrations will be
handled at one time, before any forms sent in after the priority date.
It does not matter what date the form is sent to Camp as long as it is
postmarked on or before the priority date.
You will receive
notice regarding your registration status (via email or post) by
mid-February. This confirmation will show the balance due upon arrival
at camp. Those who are not accommodated through this process will be
placed on wait lists (see below).
Naturally, if your
registration form is postmarked after the January 11 priority date and
there is still room in the week, we will confirm your registration. You
may check the availability status of retreats on our website or call the
Camp Office. Many of our retreats (Golf Retreat, 8th & 9th Grade
Retreat, Lutherhostel, Labor Day and Men’s and Women’s Retreats) fill
much later in the spring or summer. Forms received after the priority
date will be processed in the order in which they are received. Those
who are not accommodated through this process will be placed on wait
lists (see below).
Those who are not
accommodated through the registration process will be placed on wait lists. We only
require that deposits be paid once you are actually registered (we don't
require a deposit to be on a wait list).
Multi-family groups
are welcome to register together for family retreats. Groups of up to 20
people wishing to attend the same week are what we consider “Group
Reservations.” To make a Group Reservation, enclose all registration
forms together in one envelope and mail or fax them together to the
office, by the priority date. There is also a line in the “Registrants”
section of the form for the name of the contact person for Group
Reservations. This person will act as liaison between the Camp Office
and the members of the group in the event that Camp Arcadia needs to
coordinate with the group. Group Reservations are most easily
accommodated in the weeks early or later in the summer.
